key benefits of using INSITU Visitor Management Systems
The System can be used for many types of people flow information.
Clients, Contractors and other Visitors or Staff can
be logged in and out of buildings and designated areas
for Security, Safety or other reasons.
The system is also suitable for seminars, meetings, trade-shows,
conferences, leisure events / facilities and other
purposes where it is necessary to know innocuous low- level
information such as the numbers of people who have entered an
area or more detailed information such as their names
and the purpose of their visit. In low-level security
situations the system may be self-administered by clients (eg
Golf Club members logging on to show they are going
onto a Golf Course). Photographic, Signature, Barcoding
or Fingerprint hardware can be incorporated in the INSITU System
where a higher level security is needed. INSITU is a flexible
system that is customisable to most needs.
Paper based Visitor Books or similar systems can be browsed or
scanned by many types of people including staff and
clients. Commercial or Personal Security may be compromised.
The INSITU system ensures visitor data is only available to those
authorised to access it.
INSITU can be used to improve client or staff service as information
is retrievable quickly and easily. Even where large
numbers of people are at a seminar or in a building,
messages can be forwarded or car registration numbers can be matched
exactly with a guest.
Information gathered by INSITU can be used for future correspondence.
High general levels of corporate efficiency and opportunities
to use gathered visitor data is much greater with
INSITU than with paper-based systems because
of in-built database reports.
As all previous details are stored on individual customer records,
repeat visits are dealt with seamlessly. Individuals
or groups can be pre-booked. This is particularly useful
for management of conference delegates, educational classes or
other groups who are moving in and out of areas where
monitoring ensures their health and safety is protected
as well as conveying a high level of corporate image on the organisers
as they are seen to make best use of visitor time.
INSITU can create Visitor badges with barcodes allowing
high efficiency practises such as allowing pre-booked visitors
to be scanned in and out of an event purely by scanning
their Visitor Badges in front of a bar code reader.
INSITU can be integrated in the Corporate Identity of a Company
or Organisation through the use of logos, colour schemes
or other graphic design services which are offered
to INSITU clients. This service can include all printed paper
Internal company administration can be improved. Time spent on-site
by Contractors, Consultants and other corporate persons
who charge fees based on time can be verified by INSITU.
Invoices can be cross-checked against log details which show the
dates and times a fee-based visitor was on-site. Safety
based analysis can also be done. INSITU can be used
to pre-book contractors who will be expected by a security person
or receptionist and are not dependent on verification by staff
members who may be in meetings or otherwise uncontactable
when a contractor arrives. Pre-booked contractors
(for example an IT Technician who will need to close down the
entire computer network in a company) can be viewed
on Visitor Reports for personnel who may request that
such visits need to be re-scheduled.